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Application Support

The FaxPress supports most commonly used applications. FaxPress always supports output files from applications that support Shell execute.

To confirm your attachment works with FaxPress, follow these steps:

Previewing Faxes

Faxes can be previewed using the Preview Fax button in the Send Fax window.

The preview function allows you to view your faxes before sending to confirm all cover page, content and transmission information is correct.

Previewing the fax also confirms that the FaxPress will be able to successfully convert any attached files to faxable format. To preview the fax before sending, click the Preview Fax button.

Fax Preview works with NT class machines (NT/XP/2000/2003/Vista), but not with Windows 95/98/ME.

Attaching Files Step by Step

To attach one or more files to your fax, follow these steps:

Using Phone Books

To select a recipient from one of your address books, follow these steps:

You can also address a fax—with full FaxPress address parameters—to a party who is not yet listed in a FaxPress phone book by clicking New. This pulls up the New Recipient window. See About the Send Fax Interface.

Phonebook—Displays the name of the FaxPress phone book currently open. The default phonebook is set in the Options window.

The Personal (remote) phone book is your exclusive mailbox phone book.

Group—The name of the phone book group currently open. If you select a group name from your phonebook, you can broadcast your fax to any number of recipients.

Phone book Members—Lists the fax recipients associated with the selected phone book group.

Name—The last and first name of the group member as listed in the recipient’s profile. You can arrange the group entries in alphabetical order by name by clicking on the Name button.

Company—The company name of the recipient listed in the recipient’s profile. You can arrange the group entries in alphabetical order by company by clicking on the Company button.

Fax #—The recipient’s fax number as listed in the recipient’s profile. You can arrange the group entries in fax number order by clicking on the Fax # button.

Bill Back Code—The bill back code assigned to the recipient as listed in the recipient’s profile. You can arrange the group entries in order by bill back code by clicking on the Bill Back Code button.

Recipient List—The list of selected recipients the current fax will be sent to.

Add—This button places the highlighted recipient in the Phone book Members list in the Recipient List.

Add Group—This button places all of the members in the current group in the Recipient List.

New—This button opens the New Recipient window to allow you to enter FaxPress fax address information for the party to whom you want to send a fax.

Remove—Deletes the selected entry from the Recipient List.

Remove All—Deletes all entries in the Recipient List.

Properties—Displays the member profile for the highlighted entry in the Recipient List.

For more information on using the Microsoft Outlook/Exchange Address Book, refer to the specific mail service’s documentation.

Adding New Recipients to your Phone Books

First Name— First name of new member

Last Name— Last name of new member

Company Name— The name of the recipient's company

Fax #— The recipient's fax number

Voice Phone— The voice phone number used to reach the recipient

Bill Back Code— The default Bill Back code you assign to the recipient's fax address

Comment— A commentary you want to assign to the recipient's fax address

Add to— Choose one of the following options to add the new recipient:

Recipient List for current fax only— Add the details of the new recipient to the To… recipient list edit box in the Send Fax window. Add the details of the new recipient to the To… recipient list edit box in the Send Fax window. Add the details of the new recipient to the To… recipient list edit box in the Send Fax window. Add the details of the new recipient to the To… recipient list edit box in the Send Fax window.

Phone Book— Add the entry to the list of members in the currently selected phone book and to the recipient list shown in the Phone book edit box. You can also use the drop-down list in the edit box to select a different phone book.

Sending Faxes with FaxTray

The FaxTray application allows you direct access to the FaxPress Send Fax interface from your system tray. To send faxes with FaxTray, you must have installed FaxTray in your Windows Tray. After you have installed FaxTray in your Windows Tray, follow these steps: